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Reports to: Project Manager

‍Type: Full-time

‍Location: On-site at job sites and office

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Position Summary

We build custom homes, and the last 5% of a project is what clients remember. The Assistant Project Manager / Punchlist Coordinator owns that finish: running punchlists to completion, performing quality control checks, keeping schedules on track, and serving as a direct, reliable point of contact for our clients. This role suits someone who notices the paint drip everyone else walked past and won't sign off until it's right.

Key Responsibilities

Punchlist and Closeout

• Walk homes with the PM, superintendent, and clients to build complete, photo-documented punchlists
• Assign punch items to the right trades, set deadlines, and follow up until every item is closed
• Verify completed work in person before marking items done
• Coordinate final cleaning, touch-ups, and pre-closing walkthroughs
• Assemble closeout packages: warranties, manuals, paint and finish schedules, and as-built notes
• Track and manage warranty requests after move-in

Quality Control

• Perform QC inspections at key milestones (pre-drywall, trim, paint, final) using company checklists
• Check finishes, fixtures, trim, tile, cabinetry, and hardware against plans, selections, and specs
• Document deficiencies with photos and notes, and escalate recurring issues to the PM
• Help develop and improve QC checklists and standards over time

Scheduling and Coordination

• Help build and maintain project schedules; update them as conditions change
• Schedule subcontractors, vendors, deliveries, and inspections
• Confirm trades are on site when expected and flag delays early
• Track material orders, lead times, and selections to prevent hold-ups

Client Communication

• Serve as a day-to-day contact for clients during finish-out and closeout
• Provide regular, clear progress updates and respond to questions promptly
• Conduct client walkthroughs and document requests and concerns
• Handle client concerns calmly and professionally, escalating to the PM when needed
• Log change requests and route them for pricing and approval

Project Support

• Keep job files, photos, logs, and documentation organized and current
• Attend site and client meetings; take and distribute notes and action items
• Support the PM with RFIs, submittals, purchase orders, and budget tracking
• Monitor job sites for cleanliness and safety compliance
• Take on other duties as assigned to keep projects moving

Qualifications

Required

• Exceptional attention to detail and a high standard for finish quality
• Strong organization; able to manage multiple homes and punchlists at once
• Clear, professional written and verbal communication with clients and trades
• Working knowledge of residential construction sequencing and finishes
• Comfortable with scheduling and project management software, email, and spreadsheets
• Valid driver's license, reliable transportation, and a clean driving record

Preferred

• Experience in custom or high-end residential construction
• Familiarity with tools such as Buildertrend, Buildern, or Procore
• Ability to read construction plans and specifications

Key Traits

• Detail-obsessed: sees what others miss and documents it
• Follow-through: items get closed, not just listed
• Client-focused: calm, courteous, and solution-oriented under pressure
• Proactive: spots problems early and brings solutions
• Self-directed: manages time and priorities with little supervision

Working Conditions

• Split between active job sites and the office
• Regular travel between job sites in the local area
• Ability to walk job sites, climb stairs and ladders, kneel, and lift up to 50 lbs
• Exposure to outdoor weather, dust, and noise on active sites
• Occasional early, late, or weekend hours to meet closing dates or client availability

Ready to apply? Email us with this job title and we'll send you an application.

Reports to: Project Manager / Operations

Type: Full-time

Location: Shop/yard and job sites

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Position Summary

The Material Delivery Specialist keeps our custom home projects supplied by getting the right materials to the right job site, on time and undamaged. This is a hands-on driving role for someone who is safe behind the wheel, strong enough to handle heavy loads, and organized enough to juggle multiple pickups and drop-offs in a day without missing a beat.

Key Responsibilities

Deliveries and Pickups

• Pick up materials from suppliers, lumber yards, and vendors and deliver them to job sites
• Load, secure, and unload materials safely, including lumber, drywall, doors, fixtures, cabinets, and appliances
• Plan efficient routes and sequence stops to minimize drive time
• Verify orders against packing slips and purchase orders at pickup and drop-off
• Report shortages, wrong items, or damage immediately with photos
• Return unused, incorrect, or damaged materials to suppliers and track credits

Job Site Support

• Stage materials at sites where and how the superintendent or trades need them
• Protect materials from weather and theft (covering, stacking, securing)
• Haul debris, dumpster overflow, or scrap to approved disposal sites as needed
• Pick up and drop off tools and equipment between the shop and job sites
• Help with light site cleanup and general labor when deliveries allow

Vehicle and Equipment Care

• Perform daily pre-trip and post-trip vehicle inspections
• Keep the truck and trailer clean, organized, and properly stocked with straps, tarps, and dollies
• Report maintenance issues promptly and track fuel and mileage
• Operate a forklift, pallet jack, or other loading equipment as required (training provided)

Communication and Records

• Coordinate daily with the PM, superintendents, and suppliers on delivery priorities
• Adjust quickly to changed schedules and rush requests
• Keep receipts, delivery tickets, and logs accurate and turned in on time
• Take on other duties as assigned

Qualifications

Required

• Valid driver's license with a clean driving record (MVR check required)
• Experience driving a full-size pickup or box truck and towing a trailer
• Able to regularly lift, carry, and move 75+ lbs, and heavier items with a team or equipment
• Strong time management and ability to multitask several deliveries in a day
• Safety-first mindset when driving, loading, and securing cargo
• Reliable, punctual, and able to work independently
• Basic smartphone skills for photos, texts, navigation, and delivery logs

Preferred

• Construction or building materials experience
• Forklift certification
• CDL Class B (or willingness to obtain, if required for vehicles used)
• Knowledge of local suppliers and area roads

Key Traits

• Safe and careful: protects people, property, and materials
• Efficient: makes every trip count and wastes no time
• Dependable: shows up on time and does what was promised
• Adaptable: handles changing priorities without frustration
• Team player: willing to pitch in on site when needed

Working Conditions

• Frequent lifting, bending, carrying, pushing, and climbing in and out of the truck
• Long periods of driving and standing
• Work outdoors in all weather conditions
• Must pass a pre-employment drug screen and driving record check
• Occasional early starts or extended days to meet job site needs

Ready to apply? Email us with this job title and we'll send you an application.